Introduction:
The Kenya National Examinations Council (KNEC) has officially announced the registration dates for the 2025 Kenya Primary School Education Assessment (KPSEA) and Kenya Intermediate Level Education Assessment (KILEA). With the registration period running from January 27th to February 28th, 2025, it’s crucial for parents, teachers, and school administrators to stay informed about the process. This comprehensive guide covers all the essential details, from registration requirements to important deadlines, ensuring a smooth and successful registration process.
Section 1: Overview of KPSEA and KILEA 2025
The KPSEA and KILEA are critical assessments designed to evaluate the educational progress of learners in Kenya. The KPSEA targets Grade 6 learners following the regular pathway, while the KILEA is tailored for learners in the stage-based pathway. These assessments play a pivotal role in shaping the educational trajectory of students, making it imperative for all stakeholders to adhere to the registration guidelines provided by KNEC.
Section 2: Registration Process for Regular Pathway Learners
2.1 Fresh Registration for Grade 6 Learners
All Grade 6 learners must be registered afresh through the KPSEA Registration portal, accessible from January 27th to February 28th, 2025. This ensures that all candidates are accounted for and that their biodata is accurately recorded.
2.2 Importance of Accurate Biodata
During registration, it’s crucial to correct any discrepancies in the candidates’ biodata. This includes:
- Correct spelling and order of learners’ names as per their birth certificates.
- Accurate gender, year of birth, and citizenship details.
- The religious education option registered for.
- Categories of special needs and disabilities, if applicable (e.g., Visual Impairment, Low Vision, Hearing Impairment, Physical Impairment).
2.3 Consequences of Ghost Candidates
Registration of ghost candidates is considered an assessment malpractice. Schools found guilty of this offense face severe sanctions, including deregistration as a KNEC assessment center. Therefore, it’s essential to ensure that only eligible learners are registered.
2.4 Transfer of Candidates
The transfer of candidates must be completed before the registration portal closes on February 28th, 2025. No transfers will be allowed after this date. The transfer process must be conducted online to prevent duplication of candidates.
2.5 Assignment of Assessment Numbers
Eligible KPSEA candidates who are not registered in the Grade 6 portal must first be registered to receive an Assessment Number. This number is mandatory for KPSEA registration, and learners without it will not be able to proceed.
2.6 Uploading School-Based Assessment (SBA) Scores
Heads of institutions must confirm that the SBA scores for Grades 4 and 5 are uploaded for all candidates registered for KPSEA. This step is crucial for the overall assessment process.
Section 3: Registration Process for Stage-Based Pathway Learners
3.1 Identification of Learners
Teachers handling learners in the stage-based pathway will identify those ready to sit for the KILEA. These learners will be registered through the KILEA Registration portal.
Section 4: Registration of Non-Citizen Learners and Payment of Examination Fees
4.1 Government Coverage for Kenyan Citizens
The Kenyan government, through the Ministry of Education, will cover the assessment fees for all learners in public and private schools, except for non-citizen learners.
4.2 Fees for Non-Citizen Learners
Non-citizen learners wishing to register for KPSEA or KILEA must pay a fee of Kes. 750.00. This payment should be made through the E-citizen platform.
Section 5: Identification of Assessment Centers
5.1 Minimum Candidate Requirement
Schools with fewer than five candidates will not be allowed to register as independent assessment centers. These schools must liaise with their respective Sub-County Directors of Education (SCDEs) to identify approved KNEC assessment centers with more than five candidates.
5.2 Hosting of Assessment Centers
Assessment centers with fewer than thirty candidates will be hosted in centers identified by the SCDEs, following KNEC guidelines.
5.3 Deregistration and Reallocation
KNEC reserves the right to deregister or reallocate assessment centers and their candidates if necessary, as per the KNEC Rules and Regulations (2015).
Section 6: Registration of New Assessment Centers
6.1 Application Process
New institutions wishing to become KNEC assessment centers must submit their applications through the SCDEs’ offices. KNEC will communicate the acceptance or rejection of these requests in writing after verification.
6.2 Required Documents
Applicants must provide:
- A certified copy of a valid Registration Certificate from the County Director of Education.
- A duly filled inspection questionnaire from the SCDE’s office.
- A completed Application Form.
- A valid Registration Certificate (expired certificates will not be accepted).
- A bank deposit slip as evidence of payment of the Assessment Centre Registration fees (Kes. 5,000.00 for public schools and Kes. 15,000.00 for private schools).
6.3 Inspection Deadline
KNEC will conclude the inspection of new assessment centers by February 7th, 2025. Centers not inspected by this date must liaise with their SCDEs to identify approved assessment centers for hosting their candidates.
Section 7: Coding of New Sub-Counties and Distribution Centers
7.1 Submission of Documents
Newly created sub-counties must submit the following documents to KNEC by February 7th, 2025:
- A copy of the Kenya Gazette notice legalizing the creation of the sub-county.
- A list of schools within the new sub-county, indicating their previous and proposed new codes.
- Details of the location of their Distribution Centre (Container) and the office of the Deputy County Commissioner (DCC) or Assistant Deputy County Commissioner (ACC).
Section 8: Important Information for SCDEs and Heads of Institutions
8.1 Access to the CBA Portal
All SCDEs and heads of institutions will log into the CBA portal using their usernames and passwords. It’s crucial to maintain the confidentiality and security of these passwords.
8.2 Password Management
Heads of institutions must safeguard their passwords to prevent unauthorized access to the school’s registration and assessment data. In case of lost or forgotten passwords, they should contact KNEC or their SCDE for assistance.
8.3 New Assessment Centers
Once approved, new assessment centers will access the registration platform using their Centre Code as the username and password. Heads of institutions are advised to change the password to maintain confidentiality.
8.4 Confirmation of Collection Centers
All center managers must confirm their Collection Centers (Distribution Centers/containers) with their SCDEs for the field administration of the assessment.
8.5 Submission of Registration Documents
Heads of institutions will be informed when to submit registration documents for their centers to their respective SCDEs’ offices.
Section 9: Handling of Registration Data
9.1 Data Protection Compliance
In line with the Data Protection Act of 2019, all center managers must ensure that parents/guardians of KPSEA candidates consent to the collection of their learners’ personal data. They must also inform them that the data will be used solely for the assessment process.
9.2 Accuracy of Data
Candidates will sign the Nominal Rolls and other accountability documents after confirming the accuracy of their data.
Section 10: Final Reminders and Deadlines
10.1 Closure of Registration Portal
The KNEC Registration portal will close on February 28th, 2025. There will be no provision for late registration after this date. All stakeholders must adhere to the set deadlines to avoid any disruptions.
10.2 Communication with Stakeholders
It’s essential for heads of institutions to communicate these deadlines and requirements to parents and candidates to ensure a smooth registration process.
Conclusion:
The 2025 KPSEA and KILEA registration process is a critical step in ensuring the successful assessment of learners in Kenya. By adhering to the guidelines provided by KNEC, schools can avoid common pitfalls and ensure that all eligible candidates are registered on time. Stay informed, stay prepared, and make the most of this registration period to set your learners up for success.
Call to Action:
For more detailed information, visit the official KNEC website at knec.ac.ke and download the full circular. Don’t miss the deadline—register your learners today!
